Managing Article Drafts
Efficiently manage work-in-progress content with eeV.ai's comprehensive draft management system.
Draft Overview
What are Drafts?
Drafts are unpublished articles that are still being created, edited, or reviewed. They provide a safe workspace for content development without affecting live knowledge base content.
Draft Benefits
- Safe Editing: Work without affecting published content
- Collaboration: Multiple contributors can work together
- Version Control: Track changes and revisions
- Quality Assurance: Review before publication
- Scheduled Publishing: Plan content release timing
Creating Drafts
New Draft Creation
- Navigate to Knowledge Base > Articles
- Click "Create Article" button
- Article automatically starts as draft
- Begin writing and formatting content
- Save regularly to preserve work
Converting Published Articles
- Edit Mode: Modify published articles creates draft version
- Parallel Editing: Original remains live while editing draft
- Safe Updates: Test changes before publishing
- Rollback Option: Revert to published version if needed
Draft Management
Draft Status Indicators
Status Types
- Draft: Work in progress, not published
- Under Review: Submitted for approval
- Approved: Ready for publication
- Rejected: Needs revision before approval
- Scheduled: Set for future publication
Visual Indicators
- Status Badges: Clear status identification
- Color Coding: Quick visual reference
- Progress Indicators: Completion percentage
- Last Modified: Recent activity tracking
Draft Organization
Filtering and Sorting
- Status Filter: View drafts by status
- Author Filter: See drafts by creator
- Category Filter: Organize by content category
- Date Sorting: Order by creation or modification date
Search Functionality
- Title Search: Find drafts by title
- Content Search: Search within draft content
- Tag Search: Locate drafts by tags
- Advanced Filters: Combine multiple criteria
Collaboration Features
Multi-Author Support
Author Roles
- Primary Author: Original content creator
- Co-Authors: Additional contributors
- Reviewers: Content quality validators
- Editors: Style and grammar reviewers
Collaboration Tools
- Real-time Editing: Simultaneous editing capabilities
- Comment System: Internal discussion and feedback
- Suggestion Mode: Propose changes without direct editing
- Activity Log: Track all changes and contributors
Review Workflow
Review Process
- Author Submission: Submit draft for review
- Reviewer Assignment: Assign appropriate reviewers
- Review Period: Reviewers examine and comment
- Feedback Integration: Address reviewer comments
- Approval Decision: Approve, reject, or request changes
Review Types
- Content Review: Accuracy and completeness
- Technical Review: Technical accuracy validation
- Editorial Review: Grammar, style, and clarity
- Legal Review: Compliance and policy adherence
Version Control
Change Tracking
Revision History
- Version Numbers: Sequential version tracking
- Change Timestamps: When modifications occurred
- Author Attribution: Who made each change
- Change Description: Summary of modifications
Comparison Tools
- Side-by-Side View: Compare different versions
- Highlight Changes: Visual change indicators
- Diff View: Detailed change analysis
- Rollback Options: Revert to previous versions
Backup and Recovery
- Auto-Save: Automatic draft saving
- Manual Saves: User-initiated save points
- Recovery Options: Restore lost work
- Export Capabilities: Download draft content
Publishing Process
Pre-Publication Checklist
Content Validation
- Completeness Check: All sections filled
- Accuracy Verification: Facts and procedures correct
- Link Testing: All hyperlinks functional
- Media Verification: Images and videos working
Technical Validation
- SEO Optimization: Meta tags and descriptions
- Category Assignment: Proper categorization
- Tag Application: Relevant tags added
- Access Permissions: Correct visibility settings
Publication Options
Immediate Publishing
- Publish Now: Make article live immediately
- Notification Alerts: Inform stakeholders
- Search Indexing: Add to search results
- AI Training: Include in AI knowledge base
Scheduled Publishing
- Future Date: Set publication date and time
- Automatic Publishing: System publishes automatically
- Timezone Handling: Respect user timezone settings
- Notification Scheduling: Alert stakeholders when published
Draft Analytics
Performance Metrics
Productivity Tracking
- Draft Creation Rate: New drafts per period
- Completion Time: Average time to publish
- Review Duration: Time spent in review process
- Revision Cycles: Number of edit rounds
Quality Metrics
- Approval Rate: Percentage of drafts approved
- Rejection Reasons: Common rejection causes
- Review Feedback: Quality of reviewer comments
- Post-Publication Updates: Changes after publishing
Workflow Optimization
Bottleneck Identification
- Review Delays: Slow review processes
- Author Productivity: Writing speed analysis
- Approval Bottlenecks: Approval process delays
- Resource Allocation: Reviewer workload distribution
Process Improvement
- Template Creation: Standardized article templates
- Style Guides: Consistent writing standards
- Training Programs: Author and reviewer training
- Tool Enhancement: Workflow tool improvements
Best Practices
Draft Management
- Regular Cleanup: Remove outdated drafts
- Clear Naming: Descriptive draft titles
- Status Updates: Keep status current
- Backup Strategy: Regular draft backups
Collaboration
- Clear Roles: Define contributor responsibilities
- Communication: Regular team updates
- Deadline Management: Set realistic timelines
- Quality Standards: Maintain content quality
