Document Upload and Processing

eeV.ai supports uploading and processing various document formats to automatically extract content for your knowledge base.

Supported File Formats

Document Types

• PDF Files: Portable Document Format
• DOCX Files: Microsoft Word documents
• TXT Files: Plain text documents
• HTML Files: Web page content

Processing Capabilities

• Text Extraction: Automatic content extraction
• Format Preservation: Maintain document structure
• Image Handling: Extract embedded images
• Metadata Extraction: Document properties and information

Upload Process

Single File Upload

1. Navigate to Knowledge Base > Upload Documents
2. Click "Upload File" or drag and drop
3. Select file from your computer
4. Configure processing options
5. Start upload and processing

Batch Upload

• Multiple Selection: Choose multiple files at once
• Folder Upload: Upload entire folders (where supported)
• ZIP Archives: Upload compressed file collections
• Progress Tracking: Monitor upload status for each file

Upload Configuration

Processing Options

• Auto-categorization: Automatically assign categories
• Content Extraction: Extract text and structure
• Image Processing: Handle embedded images
• Metadata Preservation: Keep document properties

Quality Settings

• OCR Processing: Optical Character Recognition for scanned documents
• Language Detection: Identify document language
• Encoding Handling: Proper character encoding
• Error Correction: Fix common formatting issues

Document Processing

PDF Processing

Text Extraction

• Native Text: Extract searchable text from PDFs
• OCR Processing: Convert scanned PDFs to text
• Table Recognition: Identify and extract table data
• Form Field Extraction: Extract form data

Structure Preservation

• Heading Detection: Identify document hierarchy
• List Recognition: Maintain bulleted and numbered lists
• Paragraph Structure: Preserve text organization
• Page Breaks: Handle multi-page documents

DOCX Processing

Content Extraction

• Text Content: Extract all textual content
• Formatting Preservation: Maintain text formatting
• Style Recognition: Identify heading styles
• Table Processing: Extract table data and structure

Media Handling

• Image Extraction: Save embedded images
• Chart Processing: Handle embedded charts
• Object Handling: Process embedded objects
• Link Preservation: Maintain hyperlinks

Content Integration

Automatic Article Creation

Document-to-Article Conversion

• Title Generation: Create article titles from document names
• Content Mapping: Map document sections to article sections
• Category Assignment: Auto-assign based on content analysis
• Tag Generation: Create relevant tags automatically

Structure Mapping

• Heading Hierarchy: Convert document headings to article structure
• Section Organization: Organize content logically
• Cross-References: Maintain internal document links
• Appendix Handling: Process supplementary content

Manual Processing

Review and Edit

• Content Review: Verify extracted content accuracy
• Format Adjustment: Fix formatting issues
• Structure Refinement: Improve article organization
• Quality Enhancement: Improve readability and clarity

Metadata Configuration

• Title Editing: Refine article titles
• Category Selection: Choose appropriate categories
• Tag Assignment: Add relevant tags
• SEO Optimization: Configure meta descriptions and keywords

Quality Assurance

Processing Validation

Accuracy Checks

• Text Accuracy: Verify extracted text correctness
• Format Integrity: Ensure proper formatting preservation
• Link Validation: Check hyperlink functionality
• Image Quality: Verify image extraction quality

Error Detection

• Missing Content: Identify incomplete extractions
• Formatting Issues: Detect structure problems
• Character Encoding: Fix encoding problems
• Duplicate Detection: Identify duplicate content

Content Enhancement

AI-Powered Improvements

• Content Summarization: Generate article summaries
• Keyword Extraction: Identify key terms and concepts
• Related Content: Suggest related articles
• Quality Scoring: Assess content quality

Manual Enhancements

• Content Editing: Improve clarity and readability
• Structure Optimization: Enhance organization
• SEO Improvement: Optimize for search engines
• Accessibility: Ensure content accessibility

Advanced Features

Batch Processing

Bulk Operations

• Mass Upload: Process multiple documents simultaneously
• Template Application: Apply consistent formatting
• Batch Categorization: Assign categories in bulk
• Automated Workflows: Set up processing pipelines

Processing Rules

• File Type Rules: Different processing for different formats
• Content Rules: Processing based on content type
• Size Limits: Handle large document processing
• Quality Thresholds: Minimum quality requirements

Integration Capabilities

External Sources

• Cloud Storage: Import from Google Drive, Dropbox, etc.
• Document Management: Connect to existing DMS systems
• Version Control: Handle document versioning
• Collaboration Tools: Import from collaborative platforms

API Integration

• Programmatic Upload: API-based document processing
• Webhook Notifications: Processing status updates
• Custom Processing: Tailored processing workflows
• Third-party Tools: Integration with external processors

Monitoring and Analytics

Processing Metrics

Performance Statistics

• Processing Speed: Time to process documents
• Success Rate: Percentage of successful extractions
• Error Frequency: Common processing errors
• Quality Scores: Content extraction quality metrics

Usage Analytics

• Upload Volume: Number of documents processed
• File Type Distribution: Most common file types
• Processing Trends: Usage patterns over time
• User Activity: Who uploads what content

Optimization Insights

• Processing Bottlenecks: Identify slow processing areas
• Quality Improvements: Enhance extraction accuracy
• Workflow Efficiency: Streamline processing workflows
• Resource Utilization: Optimize processing resources

Best Practices

Document Preparation

• Clean Formatting: Use consistent document formatting
• Clear Structure: Organize content with proper headings
• Quality Originals: Use high-quality source documents
• Consistent Naming: Use descriptive file names

Processing Optimization

• Batch Processing: Process similar documents together
• Quality Review: Always review extracted content
• Regular Updates: Keep processed content current
• Backup Strategy: Maintain original document backups